Long Beach Navy Memorial Heritage Association

Application Procedures for 2023 Grants

The application process is divided into two phases: 1) a Letter of Intent and 2) a Full Proposal. All Letters of Intent are screened for eligibility by Long Beach Community Foundation staff. Eligible requests are then reviewed by the LBNMHA Board of Trustees. Because of limited resources, only a small number of applicants will be invited to submit a full proposal. It is important to note that being invited to submit a full proposal is neither a guarantee nor a commitment of funding. The procedures for the Letter of Intent and Full Proposal are described below.

Phase 1 - Letter of Intent
Deadline:  September 29, 2023, at 5 pm

To identify the strongest projects and applicants, the LBNMHA requests a brief Letter of Intent with a few specified attachments. The letter should be submitted by the individual authorized to accept grants. (If the applicant is not the owner of the property, a letter from the owner endorsing the project should be included.)

LETTER OF INTENT FORMAT

1. The Letter of Intent should be no more than two pages in length, excluding attachments.

LETTER OF INTENT CONTENT
Letter of Intent should include:

1. Description of the applicant (including its corporate designation/type, if applicable)
2. Description of the proposed project, specifying its address and historic designation, if applicable
3. Amount requested
4. Names and positions of the people responsible for the project
5. Description of the public benefit the project provides
6. Description of how the proposed project addresses the Secretary of the Interior’s Standards for the Treatment of Historic Properties (available at website: https://www.nps.gov/tps/standards.htm)
7. Identification of other sources of project funds

ATTACHMENTS
Attach the following to the letter:

• IRS designation letter, if applicable
• A one-page project budget (including other committed and/or potential revenue sources)

SUBMISSION INSTRUCTIONS
Letter of Intent must be submitted electronically by 5 p.m. on September 29, 2023

Phase 2 - Full Proposal (by invitation only)
Deadline: December 22, 2023, at 5 pm

The Long Beach Navy Memorial Heritage Association will invite a small number of applicants to submit full proposals after screening all Letters of Intent.

FULL PROPOSAL FORMAT

• Proposals should be no longer than eight pages, excluding attachments.

FULL PROPOSAL CONTENT
The proposal should address all of the following items in the order listed below:

1. Cover letter (no more than one page) summarizing the proposed project, signed by the applicant, and designating one contact person
2. Applicant history, experience in historic preservation, and ability to complete the project
3. Proposed project:

• • Description of the project
  • If applicable, a description of the resource to be restored, its use, and surrounding neighborhood
  • The public benefit of the project
  • Public visibility and accessibility
  • Workplan/timeline (with notable benchmarks)
  • Total project budget and/or pro forma: Including any existing committed dollars, pending applications, and budget narrative, if applicable

ATTACHMENTS
Attach the following to proposal

• List of board members and their community affiliations

SUBMISSION INSTRUCTIONS
Full Proposals must be submitted electronically by 5 p.m. on December 22, 2023

Created in 1998, the Long Beach Navy Memorial Heritage Association (LBNMHA) exists to:

• preserve the heritage and historic sites of Long Beach,
• recognize the contributions of the Long Beach Naval Station and Shipyard to the City of Long Beach, and
• honor the work of architect Paul Revere Williams.

The Association is led by a nine-member board of directors representing four important historic preservation organizations in Long Beach with expertise and knowledge of the field: the Cultural Heritage Commission, Historical Society of Long Beach, Willmore City Heritage, and Long Beach Heritage.

To maximize its resources, the Association created a fund at the Long Beach Community Foundation (LBCF). Fund management and investment is accomplished through a partnership with the Greater Horizons Foundation, and LBCF staff provides support for the Association’s grantmaking activities.

A key purpose of the Long Beach Navy Memorial Heritage Association is to “foster and support the identification, evaluation, preservation, rehabilitation, restoration and interpretation of historical resources, sites and archival sources within the municipal boundaries of the City of Long Beach.” Historical resources may include buildings, public landscapes or contributing structures in historic neighborhoods.

Priority is given to:

• Projects or buildings that provide public benefit and affect the public good for historic preservation and the heritage of Long Beach
• Projects that recognize the contributions of the Long Beach Naval Station and Shipyard to the City of Long Beach
• Projects that honor the work of architect Paul Revere Williams
• Projects that are visible and accessible to the public
• Projects that can be implemented within a one-year grant period
• Applicants with a demonstrated track record and commitment to historic preservation
• Applicants that can demonstrate additional resources to accomplish their work, as LBNMHA prefers not to be the sole funder of a project

To be eligible for funding, a qualified applicant must be:

• A nonprofit organization with tax-exempt status under Section 501(c)(3) of the Internal Revenue Code; or
• A for-profit entity, individual or public agency, if the project provides a public benefit consistent with the purpose of the Association, as described above; and
• Operated and organized so that it does not discriminate in the hiring of staff or the provision of services on the basis of race, religion, gender, sexual orientation, age, national origin or disability.

To be eligible for funding, the proposed project must:

• Be located within the City of Long Beach;
• Have its historic designation if the proposed project involves buildings, structures or sites, whether from a local, state or national entity;
• Meet the Secretary of the Interior’s Standards for the Treatment of Historic Properties (https://www.nps.gov/tps/standards.htm)

Limitations

Long Beach Navy Memorial Heritage Association will fund only direct project expenses.  Grants will not be considered for the following:

• Endowments
• Sectarian purposes (i.e., programs that promote or require a religious doctrine)
• Re-granting programs that would grant Association dollars to others
• Projects already completed
• General operating support
• General maintenance and repair

• 2020 Grant Award Recipients
• 2019 Grant Award Recipients
• 2018 Grant Award Recipients
• 2017 Grant Award Recipients
• 2016 Grant Award Recipients
• 2015 Grant Award Recipients

All proposals will be screened initially by Long Beach Community Foundation staff, then forwarded to the LBNMHA Project Advisory Committee. If needed, follow-up telephone calls or site visits may be conducted. For this reason, it is important to include the contact information for the person best able to discuss the proposed project. Final funding decisions will be made by the LBNMHA Board of Trustees.

To make the most effective use of LBNMHA dollars, the Association may choose to provide only partial funding, funding with conditions, or challenge grants to leverage additional dollars for the proposed project. The Association may consider matching grants for projects with matching requirements from other funders.

If funded, all grantees are required to submit written reports describing progress toward program objectives and documenting financial expenses.

Because the Association expects to receive more requests than it has dollars to grant, it is impossible to let applicants know about the likelihood of funding until all written proposals have been reviewed. LBNMHA also suggests that applicants send their requests to several other prospective funding sources, increasing the possibilities for support.